PIC Inventory Removals

This website provides an overview of how PHAs must use PIC to apply to HUD in order to remove public housing property (buildings, units, and vacant land) from their inventories.

The Department's Special Application Center (SAC) is authorized to review applications from PHAs to remove public housing property from their inventories.

Types of "Removals from Inventory" include:

• Section 18 Demolition and Disposition
• Section 32 Public Housing Homeownership
• DeMinimis Demolition
• Eminent Domain
• Section 33 Required Conversion; and
• Section 22 Voluntary Conversion

PIC also includes other application types, such as Section 202 Mandatory Conversion and Section 5(h) Public Housing Homeownership, for which applications for approval of additional units are no longer being made. The data in PIC for other application types is changed by the Special Applications Center in cases where PHAs request rescissions or other changes to their existing programs, or corrections are identified. There is an application type for units approved for demolition under HOPE VI Revitalization Plans, that is used by the SAC to create and complete such applications. For all application types with approved units, PHAs record in PIC the dates that units are removed from the public housing inventory.

For more detailed information about the types of removal actions, visit the SAC web page.

The SAC requires PHAs to submit applications for inventory removals through the "Inventory Removals" sub-module in PIC. This sub-module was designed to record all removals of public housing property.

PHAs use this sub-module:

• to apply to remove units, buildings, and vacant land from their inventories; and
• to record the actual dates of removal after they receive HUD approval

• to record its approvals of removal applications; and
• to determine the date that the transition period for the asset-repositioning begins pursuant to 24 CFR 990.190.
• to keep a record of when each unit is removed from the public housing inventory, which affects Capital Fund formula calculations.

HUD-52860 (10-2007) Form

Although HUD requires PHAs to submit applications for removal actions through the Inventory Removals sub-module of PIC, information about the requirements for the electronic application can be found in the HUD-52860 (10-2007) form, which is available on HUDClips and the SAC website for PHAs to use. This version of the HUD-52860 received OMB clearance in October 2007, and as of April 1, 2008, PHAs have been required to submit applications pursuant to this revised HUD-52860. The Inventory Removals Sub-module of PIC has been updated to conform to this HUD-52860 (10-2007). The User Guide for this sub-module provides explanation about how to use PIC to submit applications under the HUD-52860 in effect. For additional information about the HUD-52860 (including forthcoming revisions), visit the SAC's webpage or contact SAC Management.

The current version of the HUD-52860 (10-2007) is no longer called a Demolition/Disposition Application. It is now called an Inventory Removal Application. In addition to covering Section 18 demolition/disposition actions, the current HUD-52860 (and its addendums) covers all other removal actions of public housing inventory that are processed by the SAC. This HUD-52860 also clarifies the submission requirements for Section 18 dispositions for 24 CFR Subpart F mixed-finance developments. The current HUD-52860 form and its addendums include the following:

Background on Inventory Removals Sub-Module of PIC:

In September, 2002, the IBS (Integrated Business) System was taken off line and the demo-dispo data in it was archived, and elements from it were transferred to PIC. In IBS, demo-dispo approval and removal data was recorded only in summary form at the development level. It recorded that "40 units" were to be disposed of in development number "x", but did not indicate which of the units in development "x" were the 40 to be removed. The data from IBS on units approved was loaded into PIC. This happened in one of two ways. If the IBS approvals covered units with building and unit numbers in the PIC detail, the status of those units in PIC was changed to DemoDispo-Approved or Removed from Inventory. If approved units did not have building and unit numbers in the PIC detail, they were assigned new IBS building and unit numbers and given Removed from Inventory status in PIC. Many applications and developments had both IBS units as well as units with PIC building and unit detail.

If PHAs become aware of any errors in their public housing inventory data in this sub-module, the following standard spreadsheet format should be used to request corrections:

DD_data_reconc_form1.xls (MS-Excel)

Some applications approved for Section 5(h) were omitted from IBS, and thus not transferred to PIC. Such omissions need to be added to PIC. If there are any residual cases where units reported as IBS units removed from inventory are also in the PIC building and unit detail, such double-counts should be corrected. The Special Applications Center should be contacted if corrections to the inventory removal data in PIC are identified.

References

IMS-PIC Inventory Removals User Guide: You may download a complete copy of the PIC Inventory Removals User Guide in "pdf" format or "doc" format from the following web address:

User Guides and Appendices

IMS-PIC Inventory Removals User Guide (Adobe PDF)

IMS-PIC Inventory Removals User Guide (MS-Word)

Adobe Acrobat Reader is required to view or print the User Guide in "pdf" format. You may download a copy of the Adobe Acrobat Reader without charge from the Adobe website.

Reports

In the Inventory Removals module there is a Reports tab that can be used to generate an Activity Report, which displays data on units approved and units removed from inventory by application number and development number for each PHA. An excerpt is pictured below.

In addition, there is a set of MS-Excel spreadsheets, provided below, which have been developed to assist PHAs to analyze their removals data and identify any remaining discrepancies and omissions.

1. Report of Total Proposed and Total Actual Unit Activity for Each Project (MS-Excel)
2. Report of Proposed and Actual Unit Activity, by Bedroom Size, for Each Project on Application (MS-Excel)
3. Report to Track Occupancy Information (Demolition Occupancy, Disposition Occupancy, Remaining Occupancy, and Total Units) (MS-Excel)